The following provisions apply to the use of the Library Community Room:

• Meeting Room use is available for use by nonprofit organizations, groups of a public, civic, educational, literary or cultural nature, government agencies and for-profit organizations.
• There is no charge for use of the Meeting Room. However, organizations will be asked for one of the following:
  • Nonprofit organizations will be asked to provide a copy of their nonprofit certification.
  • For-profit groups will be asked to pay a security deposit of $150.00, refundable if the room is left in good condition.
  • NO PRIVATE OR PERSONAL EVENTS ARE ALLOWED. This includes, but is not limited to, Birthday Parties, Showers, Receptions, etc.
• A group wishing to reserve the Meeting Room must have a designated contact person and phone number. This person will be responsible for signing the Meeting Room Agreement and will be contacted if any scheduling changes are needed leading up to the scheduled use of the room.
• Groups using the Meeting Room may not charge admission, charge fees for services rendered, solicit donations, or collect dues or membership fees. Sales activities may not be carried on in the Meeting Room, the Study Rooms, or on library property, with the exception of activities of Shelbyville Bedford-County Public Library, Shelbyville Bedford-County Public Library Foundation, Friends of the Library (SBCPL), or Shelbyville, Bedford County, Tennessee, or U.S. governments. 
• The scheduling of Library programs and activities will take priority over the scheduling of meetings for outside organizations and groups. 
• All meetings must be pre-arranged so that room usages can be scheduled. The Library reserves the right not to schedule the room for a group, not to approve a certain date for a group, to cancel a previously scheduled meeting by a group, or to stop a meeting once it is in progress.
• No reservations will be made outside of Library hours. All meetings must be scheduled to end at least 30 minutes prior to the Library's closing time unless otherwise approved by the Library Board or Director. 
• If the meeting or activity needs to be canceled, groups should contact the Library at their earliest convenience. Repeated no-shows or cancellations within three (3) months of booked dates may also result in loss of Meeting Room privileges.
• No smoking, vaping or alcoholic beverages are allowed.
• The Library's Patron Code of Conduct also applies to use of the Meeting Room. Anyone violating these provisions may be asked to leave and/or be denied future use of the Meeting Room.
• No property belonging to the group may be stored at the Library.
• The Meeting Room will be left with chairs and tables secured.
• Organizations using the Meeting Room may post flyers on the SBCPL Community Bulletin Board. However, the front doors, information screens, Facebook Page & Library Website are reserved for Programs Sponsored by the Library, Board of Trustees, Friends of the Library or Library Foundation ONLY. Outside organization meetings will not be included on the Library's Calendar or Facebook Page.

Approved 2-24-2015